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1. In the Tyler Menu Navigate to the Payment Entry Program:
Financials >Accounts Payable >Invoice Processing >Invoice Entry
2. Click on Add in the MUNIS ribbon to create a new invoice batch.
OR-
Click Browse to choose a previously opened batch.
Tab through the fields (only change “Due Date” if applicable).
3. Tab to the Invoice Entry Screen and tab through to complete information as indicated in following screenshots:
Important: See the Notes below for details on each of these Checkboxes
a. Separate check: Use this option sparingly. You may occasionally need to make sure the vendor receives the payment separately from any other payments they receive from other County departments. Selecting this box will create a separate check for this payment only. It also creates extra work and extra paper, so if it's not required by the vendor, leave this box unchecked.
b. Include Documentation: Check this box if documentation included with the check sent to the vendor is needed. Be sure the documents for inclusion are uploaded to TCM, and then also deliver the supporting documents to the person responsible for check processing (currently Robin.Ingram@deschutes.org).
c. PA Applied: This defaults to checked and allows for entry of Project String info, if necessary.
4. Tab to the Accounts Tab
a. For Vendor Invoices enter the Org/Object or Project combination that the invoice should be expensed to.
b. For Contract Invoices click on Org/Object ellipses to show available combinations for the contract. Select and Accept.
c. For Purchase Order Invoices If a purchase order, tab to the Accounts tab and the Purchase Order Line Liquidation screen will open. Click on Modify to enter the amount/quantity liquidated by the invoice. Org/Object combination will auto-populate based on the PO. Select “Continue” to proceed.
5. When completed, click on Accept in the MUNIS Ribbon.
6. Attach supporting documents Using the Paper clip button.
Note: Every invoice entered into the system MUST be scanned in and attached to the invoice entry using the Paper clip button on the Munis Ribbon.
7. Click on Release Invoice to submit the invoice into workflow.
8. Scroll down to the bottom and click on Approvers to review the approval workflow.
9. To add another invoice, click on Add in the MUNIS Ribbon, and repeat steps 4 through 8 above, as needed.