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Note: Before proceeding, please have a copy of the Vendor’s W-9 (must be signed and dated to be valid), Vendor Application, and ACH form with either a voided check or Bank Letter (if ACH payments are requested). These documents are available here: https://intranet.deschutes.org/finance/default.aspx
There are some, very limited, exceptions to requiring these forms. If you believe you qualify for an exception, please email the Finance Department with your request.
Employees being set up for reimbursement DO NOT need these forms.
1. In the Tyler Menu Navigate to the Payment Entry Program:
Financials >Accounts Payable >Vendor Processing >Vendors
2. Click on Add in the MUNIS ribbon.
a. Leave the effective date as the date you are entering the information.
b. Add a “Reason for Change” [likely new vendor needed]. Click on Accept.
3. Enter Vendor Info as follows:
4. Select the Miscellaneous tab and uncheck the "Allow Duplicate Invoice Numbers" box.
5. Select the Contacts tab and enter as much information as possible.
6. Click Accept in the Munis ribbon. IMPORTANT: When Accept is clicked the changes you made WILL NOT immediately appear! These are entered into a change set to be reviewed by the Finance Department.
7. Attach W9 and any other supporting documents (required) using the Paper clip in the Munis ribbon.
8. After attaching all documents, click Release in the Munis Ribbon.