Sent to TylerERP AP users via email on March 2, 2022
Good afternoon,
We have turned off the ability to enter duplicate invoices for ALL vendors. I understand that there are some vendors (i.e. utility companies, trash, employee reimbursements) where this has been allowed in the past, but that will not be the case going forward. We are hoping that clerks can use the following for these invoices going forward:
Invoice numbers:
For Utilities it would be: short month-YY-last 4 of account number, ex. Mar-22-1234
For Reimbursements it would be: MM-DD-YY Last name, ex. 03-03-22 Williams
Descriptions:
Description for Utilities: Account number, ex. 123456789-987654321
Description for Reimbursements: Last Name, Reason, ex. Williams reimburse for March Mileage
We think this scheme will work for utilities and reimbursements, but I know that there will be a few situations where these schemes will not work. I would recommend using your best judgement or reaching out to Finance for help when you encounter these. Invoice number and descriptions are used to help us find things at a later date. I would recommend using what you think people would be able to search to find this “thing” you are paying for 10 years from now.
Examples:
